Preliminary planning that happens upon setting a wedding date (months prior to the big day)
Decide date and time of wedding; Develop wedding budget; Determine size of guest list; Discuss vision and possible theme of wedding; and Determine style (formal, semi-formal, or informal; traditional, theme, or destination; civil or religious);
Research ceremony and reception venues; Interview wedding professionals (2 to 3 per category; For Susan Jane's Sensibility, we will interview 2 to 3 florists and make recommendations for other wedding professional categories for the couple to interview); Define theme and color scheme; Review marriage license information, jewelry insurance, and wedding insurance; and Review hotel accommodations for out-of-town guests.
Selection of the details that create ambience and reflect personality
Choose ceremony, reception, and rehearsal dinner venues; Finish hiring wedding professionals (photographer, videography, caterer, bridal services, apparel, clergy, transportation, lighting, rentals, musicians, and stationer); Finalize contract agreements for services; Narrow down guest list; Make menu selection and beverage services; Sign-up for a wedding website (optional); and Choose bridal luncheon venue;
Select invitations, announcements, personal stationery, invitation enclosures, save the date cards, and other printed accessories; Etiquette for addressing invitation envelopes; Consultation on rehearsal and rehearsal dinner venue; Consultation on bridal luncheon; Communicate scheduled timeline to bridal party; Reserve accommodations for out of town guests; Make activity recommendations for out-of-town guests; and RSVP Management;
Finalize remaining ceremony and reception details; and Choose gifts for bridal attendants and bride/groom.
The personal touches that create amazing event experiences
Visit reception site for set-up review (floor plan layout, Banquet Event Order, and beverage service); Coordinate reception decor and centerpieces with florist, reception-site manager, and caterer; Schedule special bridal services; Design welcome baskets; Verify details with rehearsal hosts that dinner invitations were mailed; Verify time with clergy and ceremony site; and Print ceremony programs;
Review service contracts; Reconfirm rehearsal plans with dinner site coordinator and clergy; Remind attendants of rehearsal details; Finalize seating for reception, design tent cards if desired;
Hold final consultation with wedding professionals; Provide final head count and other details to caterer; Create list of must have photography; Attend sound check with band/DJ communicating key announcements, toasts, cake-cutting, and introduction of bridal party; Communicate timeline and set up procedures; Consultation with bride and groom to review wedding ceremony and Prepare list of special seating.
Ceremony rehearsal and day-of coordination details
Direct a one-hour rehearsal to coordinate the processional/recessional and ceremony details with clergy, bridal party, musicians, and family members. Collect reception set-up items from couple and coordinate the family member to take all items home from reception;
Calm the bride; Handle any last minute details; Orchestrate ceremony processional providing bridal party, family members, greeters, ushers, clergy, and musicians key instructions; Move flowers and other decor to reception site;
Distribute payment envelopes and gratuity on behalf of Client to Vendors; Oversee set up of reception, i.e.: menu cards in a napkin fold, candles, table decorations, favors, escort cards; Orchestrate bridal couple entrance, first dance, toast, cake-cutting, and departure; Secure gifts at reception and collect special items, such as, framed pictures, cake-cutter, and toasting flukes belonging to the Client;
Coordinate send-off snack basket for the bridal couple with the caterer; and Provide an emergency readiness bridal kit.
Events customized to your specific needs
Couples may choose to handle certain aspects of their wedding planning and select details for Joan Day Weddings to assume. The A La Carte approach is perfect for the bride and groom that want total flexibility, choosing only the services they desire most.
We also offer Life Events Planning, including engagement celebrations, bridal luncheons and showers, rehearsal dinners, anniversary celebrations, family reunions, and business grand openings.